Boosters Meeting Minutes - April 12, 2018
Carleen opened meeting at 6:00 pm and welcomed the parents to the Band Booster Meeting.
Make sure to fill out the band registration and renewal forms that were emailed earlier this week.
Carleen will send out an email to new parents introducing them to the band and advise on things to look out for and some procedural information.
Financials:
We currently have about $922.89 in our BB&T account and about $3302.11 in our PayPal account
We still need to budget for props and we will be purchasing a show
We have several fundraisers this spring that will help replenish the funds
Fundraisers:
Bake Sale – April 12 th in the Cafeteria
Drop off in front office and labeled “Band Bake Sale”
Sign Ups available
Pizza Inn will be May 3 rd @ 5:30-8:30 pm
We will have 2 shifts for workers – 5:30-7:30 and 6:30-8:30 with an overlap during the busiest time
Need at least 2 parent chaperones for each shift and a Board member to stay and count money at the end of the night.
Wear WHHS Band gear
Sign Ups available for kids and parent chaperones
Car Wash/Yard Sale/Bake Sale – May 5 th
Use front and back side of WHHS for car wash so we cover both main roads
Need to start collecting donations
Fruit Sales next year
New company
Kathryn has already been in contact with them – very responsive
40% profit
More precise delivery times
Sponsors
Think about the ones to approach
Donations are tax deductible
Chick-Fil- A Profit Night is May 16 th from 5-8pm
Location in Taylors by Publix
After concert rehearsal
We are still waiting on responses from Grant submissions
Board Positions:
President – Debbie Porter
President Pro Tem – Still need someone to shadow new president for 2018-2019 band season
Treasurer – Tammy Smith is still considering
Secretary – Robin Broumas
Shadow for Marketing and Communications is still needed for a smooth transition after 2018-2019 band season
Carleen nominated these members for their prospective positions. ShaeAnn seconded the nomination and the quorum of members present agreed. We will vote on them at the next parent meeting in May.
Other Items:
Need to get uniform team together to unpack and size all of the uniform pieces
Pick a Saturday morning soon
If interested, contact Robyn Wilcox
Events
Banquet – May 7 th 7-9pm
Smokehouse 29
Minimal fee for everyone
Sign ups on line so we can get an accurate food count
Spring Clinic – May 12 th
Next year’s numbers will be based on the turn out.
Need to communicate to Mr. Pace if student can’t make it
Spinx March of Dimes Walk a Thon –May 4 th
Time is TBD
$1000 donation for Drum line playing
trailer needed for showmanship and to bring instruments
Prop Team is forming
Carleen is heading up the team
Contact her if interested
Old trailer needs lights fixed, if anyone knows someone or can do it, please contact Carleen
Greer Recycling pays for cardboard
Updates from Mr. Pace
May 16 th there will be an after school rehearsal for Spring Concert on May 17 th
Winter guard will have a gym next year. Must be in the class to participate
Considering performing at concerts next year. More details to come
Contest schedule for 2018-2019 band season is as follows:
September 15 th – Exhibition at Mauldin High School
September 22 nd – Boiling Springs High School
September 29 th – Byrnes High School
October 13 th – Wildcat Rumble at Woodmont High School
October 20 th – Upperstate at Boiling Springs High School
October 27 th – State Championship at TBD
Next Steps: 1. Bake Sale April 13 th 2. Pizza Inn May 3 rd 3. Spinx March of Dimes Walk a Thon May 4 th 4. Car Wash, Yard Sale, Bake Sale May 5 th 5. Banquet May 7 th 6. Spring clinic May 12 th 7. Rehearsal and Chick-fil- a night May 16 th 8. Spring Concert May 17 th 9. Fill open Booster Board positions 10. Brainstorm fundraiser ideas 11. Next Parent Meeting, May 7, 2018 at 6pm during Banquet Voting for 2018-2019 band season Booster Board!!
Meeting adjourned at 7:15 pm
